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Accessing Aspen

by | Feb 10, 2021 | Templates

GREATER NEW BEDFORD REGIONAL VOCATIONAL TECHNICAL HIGH SCHOOL        

1121 Ashley Boulevard • New Bedford, MA • 02745-2496
Tel. 508-998-3321 •   Fax 508-995-7268 •  www.gnbvt.edu

Preparation • Passion • Perseverance

Student Information System (Aspen) Family Portal information

Parents / Guardians have received a letter in their Parent Orientation packet with the Parent Portal website and their login credentials. Here are a few tips on how to navigate around the Parent Portal:

IMPORTANT – Self-Service Password Reset Setup

Following these steps will allow you to click the “I forgot my password” link on the login screen and reset your password yourself.

PLEASE NOTE – Your password WILL expire in 3 months and you will get a notification when you attempt to login on that particular date. When you see the “Your password has expired” message, please attempt to change your password so the system does not lock you out.

  1. Login to the Family Portal.
  2. Click your name in the top right-hand corner of the page.
  3. Click Set Preferences.
  4. Click the Security tab as shown below:

a. NOTE – All fields are required except for Alternate email

Picture of the security sign in in Aspen

5. After all the fields have been filled out, click the Change link and you will be prompted to enter your new password.

a. If you DO NOT wish to change your password at this time, just click the OK button and you are done.

6. Enter your New Password and confirm the New Password then click the OK button.

Picture of place to make a new password in Aspen or to not change it

  1. Finally, enter your current password to confirm your identity to the system so it can safely save the new password you just set.

Picture about how to confirm identity with current password in Aspen

8. If you do not complete the above steps or are currently locked out of your account, please email aspen@gnbvt.edu for password resets.

Subscribe to  Email Notifications 

Greater New Bedford Voc-Tech uses email notifications to keep you aware of certain items pertaining to your child’s school day. Parents can subscribe to receive email messages when any of the following conditions occur:

  • A new daily attendance record is created.
  • A grade below the threshold you define is recorded.

To subscribe to email notifications:

  1. In the Family portal, click the Family tab
  2. Click the Notification side-tab
  3. At the top of the page, any email addresses associated with your account appear. Select the checkbox next to

    each email address you want to receive notifications.

  4. After viewing the description of each notification, select the Subscribe checkbox if you want to receive that email notification.
  5. Your changes to this page are saved automatically. There is no Save button.
  6. For each subscription, the system sends the appropriate messages to the designated email account.

a. To view / change this account, click Set Preferences on the settings bar at the top of the page, then select the Security tab.

Email Teachers

To email your student’s teachers:

1. In the Family portal, click the Academics tab

a. NOTE – If you are a parent / guardian with multiple students, first you need to select the student whose teacher you want to contact.

2. On the Options menu, click Send Email. The Mass Email pop-up shows the email address for ALL of the student’s teachers in the To: box

3. To remove a teacher so that they do not receive this email, click the X next to the teacher’s name. Aspen updates the number of total recipients.

4. In the Subject field, type a subject for the email.

5. To attach a file to the email, click Add File to find the file on your computer.

6. In the body of the email type your message.

7. Click the Send button at the bottom of the page. To confirm you want to send the message, click Yes.

View Grades in the Portal 

To view grades for your student:

1. In the Family portal, click the Academics tab

a. NOTE – If you are a parent / guardian with multiple students, first you need to select the student whose grades you want to view.

2. If you want to view classes for the previous year or grade term, click the Current Year drop-down and select Previous Year or click the Current Term drop-down and select the appropriate term.

To view details about attendance and performance in a class:

  1. Click the Academics tab.
  2. Select the checkbox next to a course section and then click the Details side-tab.

 

To view the grades on specific assignments in a class:

  1. Click the Academics tab.
  2. Select the checkbox for the course you want to view assignments in.
  3. Click the Assignments side-tab. The assignments page appears.
  4. Click the Category drop-down to select the Category you want to view.
  5. Click the Grade Term drop-down to select the Term you want to view.
  6. To view more details click the assignment name.

 

View Student Transcript Information

To view transcript information for your student:

  1. Click the Family tab.
  2. Select the checkbox next to the name of the child whose transcript you want to view.
  3. Click the Transcript side tab. Click the Filter menu Picture of the Filter Button in Aspen to select All Records. (Default is Current Year)
  4. Click the Dictionary Menu Picture of a Dictionary Menu Button in Aspen and select All to see past year’s grades as well.
  5. Click the Year field to drill into the details of any grade.
  6. From this Transcript side tab you can also view a Credit Summary and a Grade Point Summary for your student.

Family Portal Help Videos

For help on any additional areas in the Family Portal, click the Picture of the Help Button in Aspen button on any page.

  1. Select Videos & Training Tools
  2. Click the Students and Families icon
  3. Scroll down to the Students and Families section and click the link. A new menu of topics will pop up.
  4. Click the link for any topic you’d like to see more information about.
  5. There is a Quick Resource Guide (QRG) and a Video link. Click either one to learn more information about your topic.

 

topic. Rev 2/2019
To download the information click below on the appropriate button for the version with the language of your preference.  If your preferred language is not translated below, then please use the google translation option on the top, black navigation bar.
English Version
Portuguese Version
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Greater New Bedford Regional Vocational Technical High School is committed to ensuring equal opportunities for all students. The school does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation, gender identity, age, homelessness, immigration status or veteran status in its education programs and activities, including admission to or employment in such programs or activities.

James L. O’Brien, Superintendent-Director

Michael P. Watson, Academic Principal • Robert J. Watt, Vocational Technical Principal

Proudly Serving the Towns of Dartmouth and Fairhaven and the City of New Bedford